KING EDWARD MEMORIAL HOSPITAL

Seth Gordhandas Sunderdas Medical College

Acharya Donde Marg, Parel,
Mumbai 400 012. India.
Tel.: 91-22-2410 7000 Fax: 91-22-2414 3435

Guidelines for depositing/using money in DDF 


All cheques should be drawn in favourof : Seth GS Medical College & KEM Hospital, Department Development Fund

  1. The individual department may collect amounts as:

(a) Voluntary donations by approaching grateful patients and other well- wishers of the Department /           Institution. Funds collected towards service provide will not be accepted.

(b) Voluntary donations from other institutions, companies, trusts, organizations.

(c) Funds for the execution of the specific projects /conference.

2.Ten percent of the funds collected to a maximum of 1 lac per project / per donation will be transferred to the DDF General account.

3. Funds for specific projects will be accepted only after the form provided for the purpose has been submitted  (Form 1). All such forms will be put up before the meeting of the DDF Trustees for approval.

4. The Head of the Department /Principal Investigator will obtain sanction of the Dean for expenditure from project funds in advance. This sanction must be obtained on the form provided for the purpose (form 2).

(a) In case of expenditure on salaries the remuneration for various categories shall be as follows: -The actual stipend paid to each staff member will be as per the structure recommended  

(b) Where payment has to be made to a part –time municipal employee for extra work carried out for a project, the actual payment will be up to a maximum of 10% of the basic stipend for that category as on 1st January of the year.

5. Payment of salaries:

Stipend will be paid in the 1st week of every month only after receiving effective report signed by the Head of the concerned Department / Principal Investigator, whichever is applicable.

 

Outline of the procedure for buying materials through DDF

 

(a) For purchase of items costing less than / equal to Rs.5000/-:  HOD / Principal Investigator / In charge of fund can procure them with or without quotations.

(b) Costing more than Rs.5000/- to Rs. 10,000/- 3 quotations are required.

  1. The Head of Department should recommend the item to be purchased along with financial details to the secretary prior to incurring the expenditure. The Dean/ Managing trustee is the sanctioning authority for this amount.
  2. If three quotations cannot be obtained even after due notification, a letter stating the possible reason for same and recommendations should be sent to the secretary or further action.

(c) For purchase of items costing more than Rs.10,000/-:

  1. The pattern of obtaining quotations from at least three dealers should be followed.
  2. When three or more quotations have been obtained, the original quotation papers along with a covering letter giving recommendations be sent to the secretary for further action. The decision regarding sanction will be made at the meeting of the DDF committee, following receipt of the request for purchase.

The annual maintenance contracts for instruments purchase for the department through DDF can be from DDF after prior   approval from the DDF Committee.

Grant for participating in attending conferences, workshops, scientific Meetings symposium, seminars, meetings aimed at promotion of activities of department institutions would be provided to full-time staff/Resident doctors.

i. Maximum reimbursement of expenses up to Rs.20,000.00 or 25% of balance amount with department per meeting / event  inclusive of expenses on travel, registration fees and stay against submission of receipts.

ii. No advance payment will be made.

iii. Same individual will get assistance from DDF only alternate financial years.

iv. First a proposal should be sent to DDF, with an estimate. Bills / Receipts should be submitted after the event for reimbursement.

v. These conditions would not apply to travel grants as a part of research projects, where specified budgets have been sanctioned by DDF.

 

  1. An advance of Rs. 5000/- will be given to

(a)     Principal Investigator for projects and

(b)     HOD for Sundry Expenses

(c)     DDF Secretary /Treasurer.

The next advance will be disbursed only after accounts for the previous advance has been submitted

  1. Conference/Conduction of Academic Activities:
  • Conferences / or academic activities can be arranged through Department development fund with prior approval of the Dean.
  • The HOD/Organizing secretary/organizing chairperson shall submit the proposal for organizing conference in a format similar to proposal for research project along with a budget stating the way the money is planned to be spent

(as per rules and regulation of DDF). This will be subject to 10% deduction as per No.2.

 

For conference / workshop / CME / seminars etc. held thro’ DDF.

Please observe following.

  1. Administrative sanction from Dean for conducting conference.
  2. Letter to DDF- as a proposal stating following:
  •  Money collected:

i) Amount to be collected from delegate: The Delegate should be given DDF receipts against their delegate fee.

ii) Others (Cheque for conducting conference) Donation from Pharmaceutical companies & other agencies.

  • Provisional “Budget” for expenditure of conference /workshop etc.

Stipend Structure:

Sr.

No

Category Qualification   Minimum Remuneration      (Rs.)  Maximum Remuneration       (Rs.)   Increment (Rs.) Professional      Tax (Rs.)
1 Research Fellows

Study Co-ordinator

DM, MCh 15,000.00 Starting stipend of Lecturer

21,000.00

After 3 years

25,000.00

(As per the yearly increment given on the post)

175-200
MD, DNB,

PhD

8,000.00 Starting stipend of lecturer

21,000.00

After 3 years

25,000.00

 

175-200
Diplomas, MD

(Ayurveda)

7,000.00 Starting stipend of lecturer

21,000.00

After 3 years

25,000.00

 

175-200
MBBS 6,000.00  10,000.00 After 3 years

15,000.00

 

120-175
BAMS 5,000.00 10,000.00

 

After 3 years

15,000.00

 

120-175
2. Medical Social Worker 4,000.00  10,000.00 After 3 years

Starting stipend of MSW

13,000.00

60-120
3 Statistician 5,000.00  

10,000.00

After 5 years

12,000.00

60-120

 

4 Research Assistant/ Lab Technicians Msc., and

B.Sc& DMLT

4,000.00 Starting Stipend of Lab technician

10,000.00

After 5 years

Starting stipend of Senior Lab

 

120-175

60-120

 

B.Sc.

 

3,000.00 Technician

13,000.00

5 Lab Assistants DMLT 2,500.00 Starting Stipend of Lab Assistant

5,000.00

After 5 years

7,500.00

NIL-30
 

6

 Lab Attendant/

Servants/

Helpers

 1,500.00  Starting basic stipend of servant

4,000.00

After 5 years

6,500.00

 

NIL-30

7 Clerical Staff 2,000.00 Starting basic stipend of clerk

4,500.00

After 5 years

Starting stipend of clerk

10,000.00

NIL-30
8 Accountants 3,500.00 Starting basic stipend of Jr. Accountant

 

5,000.00

After 5 years Starting stipend of Jr. Accountant

10,000.00

60-120
9 Computer Operator 2,000.00  

5,000.00

After 5 years

10,000.00

NIL-30

 

  1. The research staff may be fixed at a stipend at any level between minimum and maximum for the respective post depending upon the qualifications and experience. The concern Principal Investigator (PI) may decide the level in which the particular staff should be placed. After appointment range of increment should be decided by PI as per the caliber of the person but it should confirm to the norms mentioned above. If the PI wishes to exceed the norms, permission of the trustees or managing committee must be obtained.
  2. Remuneration given to the municipal employee for contract work should not exceed 10% of the basic salary of MCGM for the given post.
  3. In lieu of absence of long `term benefits ex-gracias payment can be made once a year to the office staff.  The maximum to be given is Rs. 5000/- if stipend exceeds Rs.5000/-. For those having stipend less than Rs.5000/-, it should be equal to stipend.  The staff on various research posts including clerical staff cannot avail this privilege.
  4. The staff on research projects is eligible for 15n CLs in a year.  If additional leave is required, it is left to the discretion of PI.  Participation by any of the categories on research projects in any scientific event in India and abroad will be treated as on duty. Maternity leave as per Govt. of India instructions would be available to all categories.  The office staff is entitled to 15 CLs. However, they cannot be carried forward to the next year.  If not utilized in a year, they can be encashed.

 

 

 

 

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